Admin & Logistics Officer (PPS-07)

Scheduling, arranging and attending meetings, creating agendas and taking minutes - shorthand may be required; Manage national corporate relationships with service providers, hotels, car rental, air travelers, internet and telecommunications. Organizing travel and accommodation for staff.
Assist in the maintenance of staff and car insurance policies of the program, as needed.
Manage the repair and maintenance of computer and other office equipment
Assist with preparation and advertising of documents. Dealing with telephone and email enquiries;
Organizing and storing paperwork, documents and computer-based information;
Monitoring stocks of basic items, for example stationery, paper, toner etc. Ordering stationery, periodicals, books, equipment and other items.
Arranging travel and hotel accommodation on a frequent basis
Liaising with suppliers and maintaining excellent professional relationships externally
To hold the budget for routine stationery and office supplies, and to ensure that PMNHP achieves best value for money on these purchases, and on travel and hotel bookings.
To liaise with other service vendors with regards to events/booking of meeting rooms; maintain excellent working relationships with other organizations.
Any other tasks assigned by CEO / Directors or Deputy Directors. Report to Deputy Director HR / Admin.
Prepare logistics and support plans, deployment timelines and budget requirements for planned or new operations, Develop logistical plans for existing operations, Develop logistics contingency plans. Formulate Standard Operating Procedures.
Report to Deputy Director HR & Admin.